Open sample · fictional example
What a useful vendor record looks like.
Illustration only: an HR team uses a fictional tool, Acorn Screen, to
rank applications. Its vendor says the tool has been tested, but has
not provided the underlying report. Here is how the team could turn
that answer into follow-up work.
Fictional vendor evidence record, based on questionnaire question
three | Field | Example entry |
| Tool and decision | Acorn Screen · ranks applicants for recruiter review |
| Question 3: testing | Vendor reports annual testing; report and population
description not supplied |
| Response status | Partial · supporting documentation missing |
| Next action | HR operations owner requests results, methodology and
deployment-population comparison |
| Review decision | HR and counsel review the evidence and decide whether to change
the use of the tool |
A complete response is an evidence-management step, not a finding that
the system complies with applicable law. This example does not describe
a customer or a customer result.
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